11+ Best Virtual Meeting Software (Free & Paid) [2023]

Virtual meetings have become the norm–and in some cases the only way meetings are held–for many businesses, schools, and organizations. This change in the landscape of both work and life was only made possible by virtual meeting software.  

Virtual meeting platforms use live streaming technology to connect individuals in real time. But, not every virtual meeting software will be the right fit for all use cases: some may be better for one-way streaming webinars, while others can help you build an inclusive online community that fights loneliness

The best virtual meeting platforms provide a customized experience that meets the goals of your meeting. The software should make your life simpler – and enhance the experience for both hosts and attendees. 

This article will review some of the best virtual meeting software options, their pros and cons, and what tools they provide.

Virtual Meeting Software vs. Video Conferencing Software vs. Online Meeting Platforms

There are a lot of words used to describe face-to-face meetings online. One prevalent phrase is virtual meeting software, which is a platform where you can hold meetings. There are usually a lot of tools involved, and the meetings can expand into events and conferences.

You could also use the terms video conferencing software and online meeting platforms. At the end of the day, all of these phrases provide online tools and spaces for people to connect virtually.

Many of these platforms are used in the business world and for workplaces that offer a hybrid or remote situation. But they can also be useful any time you need to connect and communicate with a team or a few individuals.

One of the main benefits of these platforms is that they provide tools that allow you to not only communicate but also keep track of projects. For instance, if you are working on a group project, you can usually share documents and include private chats.

Some virtual meeting software options cater more to business professionals, while others are a bit more relaxed. The option you choose will depend on the tools you need and the type of groups you are trying to connect.

Best Virtual Meeting Software

Before settling on meeting software for your business, you’ll want to compare the best available options. You can weigh the pros and cons as well as evaluate your budget for this area of your business.

Here are some of the best virtual meeting software options (free and paid) for you to consider! 

  1. AllTakes

AllTakes isn’t your typical virtual meeting software. Instead of just about getting as many attendees as possible, this platform focuses on truly deepening online connections by providing an inclusive and warm meeting environment.

Whether it’s for professional business meetings, family gatherings, or group events, AllTakes provides their distinct virtual meeting option: the Roundtable.

Roundtable is a video conferencing platform perfect for community meetings, webinars, workshops, online conferences, 1:1 meetings, and more. It hosts meetings in a circle structure, with all individuals in portrait orientation, to emulate a dynamic, open, and engaging real-world meeting. 

Key Roundtable Features: 

  • Connected Video Conferencing: The circle meeting arrangement mimics real-life seating arrangements, encouraging communication, participation, and growth.

  • Easy Engagement: Attendees can send custom expressions, raise hands while staying in the same spot, and easily share audio and video. 

  • Add Music: Choose tracks that match your event (meditation, dance, etc.) and add them as your meeting welcome music, during transitions, or as attendees leave. 

  • Breakout Rooms: Breakout rooms can be created in seconds during the meeting. You can easily assign specific people to each room or participants can choose a room to join, just like they would in real life.

  • Panel Views & Fireside Chats: Spotlight multiple attendees on the screen at once for intimate talks and discussions. 


  • The user interface is intuitive to set up and manage–no more digging through confusing settings to get to what you need 

  • Replaces a myriad of tools, including Zoom, MailChimp, and chat tools so you can focus on community building 

  • Provides a communal feeling, making it easy for new members to participate and contribute

  • Free 60-min sessions through RoundTable

  • Ideal for coaches, community builders, and event organizers who want to manage their communities 

  • Responsive customer service that is always willing to help


  • Not the best fit for one-way webinars looking to stream to thousands of attendees 

If you are looking for a personalized and warm virtual meeting software platform, AllTakes is your best option. This platform helps people find communities aligned with their values and passions and activities that bring them purpose and joy.


2.  Google Meet

Google Meet is a virtual meeting software that’s part of the Google Workspace suite. Users can host meetings, presentations, and workshops via video and audio calls. The platform integrates with Google Calendar and the rest of the Google Workspace applications. 

Key Features: 

  • Screen sharing and chat features 

  • Simple Google Workspace integration

  • Transcribing & recording options 

  • Attendance and meeting tracking 


  • Can be used across different devices

  • Unlimited number of meetings

  • Offers a free version 


  • Limited meeting host features

  • No in-app whiteboard

  • There isn't a waiting room to join meetings 

  • The free version’s meetings are limited in length 


  • Basic: Free

  • Business Starter: $6/user/month

  • Business Standard: $12/user/month

  • Business Plus: $18/user/month

  • Enterprise: You’ll need to contact their sales team for a quote

3. GoToMeeting

GoToMeeting is a virtual meeting software that includes business features for remote conferences. It provides tools like custom team settings so that team hosts can control meetings and communication. The software also allows you to schedule meetings in advance or have them spontaneously.

The GoToMeeting paid version provides more extensive tools that allow more customization with how you use the platform and the amount of people that can access it. 

Key Features: 

  • Instant and scheduled meetings

  • The desktop app provides additional tools like GoTo Connect and GoTo Assist

  • Video transcriptions


  • Free version

  • All-in-one conference solution

  • Record meetings and sessions

  • Co-organizers can be added to meetings 


  • Tool limits to the free version

  • It can be complicated to organize 

  • Less granular setting options


  • Basic: Free

  • Professional: $12/organizer/month 

  • Business: $16/organizer/month

  • Enterprise: Custom plans

4. Zoom

Zoom is a popular cloud-based video communications platform that offers a variety of features through its video and audio conferencing software, including meeting recording, screen sharing, and the ability to host large meetings. It also offers products for in-person meetings, online events, and contact center management. 

Key Features: 

  • AI companion that summarizes meetings and drafts messages 

  • VoIP phone system and contact center support 

  • Email and calendar management with an appointment scheduler 


  • Unlimited number of monthly meetings

  • Private and group chats

  • Free version 

  • Meetings can be joined by phone


  • Invasive customer data policies 

  • More expensive than other software options

  • Uninvited people joining Zoom meetings


  • Basic: Free

  • Pro: 149.90/year/user

  • Business: $199.90/year/user

  • Business Plus: $250/year/user

  • Enterprise: No pricing information on site at this time

5. Microsoft Teams

Microsoft Teams is an interactive platform created by Microsoft. In addition to its video conferencing option, it also offers file storage and sharing so that group members can easily exchange information.

Key Features: 

  • Can host 300 users at a time

  • Provides sharing tools for group members

  • Backups and stores important files


  • All workplace tools in one place

  • Various communication modes

  • Live event streaming 


  • Can be challenging to learn and navigate

  • Unauthorized device security risks

  • Unreceived and unread notification errors 


  • Microsoft Teams Essentials: $4/user/month

  • Microsoft 365 Business Basic: $6/user/month

  • Microsoft 365 Business Standard: $12.50/user/month

6. Skype

Skype is used to make video calls on mobiles, desktops, and tablets. Skype also provides options for sharing messages and files and making one-on-one group calls with team members.

This meeting software also provides smart messaging and call recording. Skype also has features that allow for private conversations and screen sharing for better meeting communication.

Key Features: 

  • Instant messaging

  • Screen sharing tools

  • Multiple member or individual calls


  • Wireless hotspot network access

  • Video calls and audio calls

  • Personalized voicemail messages


  • Limited free features and the free version has ads

  • Very few features for businesses 

  • Difficult to use with poor internet connections


  • United States Subscription: $2.99/month

  • North America Subscription: $5.94/month

  • India: $6.79/month $5.94/month

7. Cisco Webex

Webex by Cisco is a virtual meeting software developed by Cisco Systems. Users can host virtual meetings, webinars, training, and hybrid events. Cisco Webex also supports basic features like screen sharing, meeting recording, chat, and hosting large-scale interactive meetings. 

Key Features: 

  • Cloud calling

  • Meeting recording

  • In-person and virtual event hosting

  • Webinar management 

  • Audio and video conferencing


  • Free version

  • High-quality security & privacy 

  • Simple user interface

  • Helpful meeting management tools like whiteboards and mouse control


  • Call quality complaints

  • Less personalization than other platforms 


  • Basic: Free

  • WebEx Meet: $14.50/license/month

  • WebEx Suite: $25/license/month

  • WebEx Enterprise: Price Not Available

8.  BlueJeans

Bluejeans is a Verizon product that can host virtual meetings, conferences, webinars, and other events. It also provides conference room systems, which use existing system hardware to make traditional meeting spaces digital. 

Key Features: 

  • Content sharing

  • Virtual meeting chats

  • Calendar syncing


  • Host up to 1,000 attendees

  • Content sharing capabilities

  • Calendar synchronizing


  • Latency issues

  • Fewer options for file sharing

  • Recording quality problems


  • BlueJeans Standard: $9.99/host/month

  • BlueJeans Pro: $13.99/host/month

  • BlueJeans Enterprise: Pricing not listed online

9. ClickMeeting

ClickMeeting allows users to host online meetings, live webinars, and large virtual events, as well as offer product demos and online courses and training. Users can even set up the option of hosting a paid webinar and automated webinars for your attendees.

Key Features: 

  • Meetings and webinars

  • Creating Online courses and training materials

  • Hosting product demos to gain leads

  • Virtual events with up to 10,000 attendees


  • Free trial

  • Suitable for most devices

  • You can automate some of the setup process


  • Not completely user-friendly 

  • No CTA option to add to webinars 


  • Trial: Free

  • Live: $26/month

  • Automated: $42/month

  • Custom: Custom Pricing

10. ZohoMeeting

Zoho Meeting is a reputable virtual meeting software that supports online meetings, webinars, managing and collaborating on team projects, and more. 

Zoho Meeting also allows for live streaming for those looking for something more laid back and less formal.

Key Features: 

  • Sessions recording and live streaming

  • Online whiteboard

  • Chat features


  • Desktop and mobile-friendly

  • Free version

  • Provides file sharing


  • Requires a plugin to be installed

  • Difficult user interface


  • Basic: Free

  • Meeting: Standard: $1/per host/month

  • Meeting: Professional: $3/per host/month

  • Webinar: Standard: $8/per organizer/month

  • Webinar: Professional: $16/per organizer/month

11. Slack

Slack’s core functionality is its organized messaging channels, enabling asynchronous collaboration across departments, locations, and different organizations. However, channels can also host video meetings and the platform allows for audio calls and screen sharing. 

Key Features: 

  • Video clip recording 

  • Users can make channels for specific projects, topics, or teams

  • Businesses can create external messaging channels


  • Free version

  • Easy to set up and use

  • Provides integrations with other major tools


  • Limited virtual meeting tools 

  • Per user fee after 10,000 messages

  • Overwhelming number of notifications


  • Basic: Free

  • Pro: $7.25/month

  • Business+: $12.50/month

  • Enterprise Grid: Pricing Not Available

Choose the Best Virtual Meeting Software

The best virtual meeting software significantly enhances remote collaboration, improves communication, and helps make virtual meetings as efficient and productive as possible. 

But, the best virtual meeting software for a B2B enterprise may not be the best platform for a coach scaling his or her offerings. 

So, what are you looking for? Is it an easy-to-use software that encourages engagement, interaction, and collaboration? One that creates truly authentic and connected virtual meetings? And that’s easy to use and manage? Then AllTakes is the solution for you.

AllTakes Roundtable video conferencing is designed to eliminate meeting fatigue once and for all. Whether you’re hosting a book club, business meeting, or one-on-one therapy, AllTakes virtual meeting software is a breath of fresh air.


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